Arts Coordinator

Job description

NBCUniversal is seeking a highly organized, customer-focused Coordinator to support the planning, coordination, and execution of production operations. This role partners closely with internal teams to help ensure production support is delivered on time, within budget, and with an exceptional white-glove client experience throughout the production lifecycle. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, collaborative environment.
What You’ll Do
• Support daily office operations and client-facing services, delivering a welcoming, organized, and responsive experience.
• Coordinate production support projects from intake through completion under the direction of the Senior Manager.
• Partner with Client Experience, Facilities, Labor, Property, Production, and clients
• Coordinate project schedules, labor, and operational activities while maintaining proactive communication with clients and internal teams to deliver a seamless experience.
• Track project budgets, approvals, estimates, billing, labor distributions, charge codes, and financial documentation throughout the project lifecycle.
• Maintain project trackers, Archibus services tickets, calendars, production documentation, operational databases, and departmental reporting.
• Keep the team ahead of the curve through proactive industry awareness and research
• Willingly and competently step into a project driver role as needed for team projects
Qualifications
Let’s Talk About You…
• Self-starter – You are motivated, can work with minimal guidance, and can identify helpful resources to get the job done
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed
• Creative – You seems to always find a way to solve things no matter how perplexing they may first appear
• Industry-insider – Industry knowledge with hands-on experience supporting film and television productions.
• Tech-savvy – You are an MS Office whiz, Photoshop/Canva, Air-table and can take on new software with ease
• Resourceful – If you don’t have the answer, you figure it out. You’re comfortable navigating a complex environment to obtain info and seek buy-in
What You Must Have:
• Bachelor’s degree in related field
• 1+ years of experience in a professional work setting
What Would Make You a Stand-out:
• Experience with ServiceNow, RTPro and Archibus
• Strong proficiency in Air-table, Paint, CANVA, Photoshop, Microsoft Office applications: Word, Excel, PowerPoint, and Outlook
Additional Requirements
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page  of the Careers website. Salary range: $50,000-$60,000
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.
About the Company
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.