Purchase Ledger Clerk

Job description

This role is based 5 days a week at our Shirebrook HQ
The Role
As a Purchase Ledger Clerk within the Overheads Department, you will play a key role in the accurate processing, reconciliation, and management of high-volume supplier invoices relating to establishment overheads. You will be responsible for maintaining accurate financial records, resolving invoice queries, and building strong relationships with suppliers and internal stakeholders.
Key Responsibilities
• Process and accurately match supplier invoices relating to establishment overheads against purchase orders.
• Manage and organise invoices and payment requests, including manual processing where required.
• Investigate and resolve invoice discrepancies relating to pricing, quantities, or purchase order issues by liaising with relevant departments.
• Respond promptly and professionally to supplier queries via telephone and email, maintaining positive supplier relationships.
• Scan, file, and distribute invoices for approval, ensuring timely authorisation by the appropriate budget holders.
• Maintain accurate supplier account records and update supplier information as required.
• Perform regular supplier statement reconciliations to ensure account accuracy and completeness.
• Support the processing and administration of employee expense claims across the Group as required.
• Work collaboratively with Finance, Procurement, and operational departments to resolve invoice and payment-related issues.
• Maintain accurate records and ensure all work is completed in line with departmental deadlines and company procedures.
• Assist with month-end activities and other ad hoc tasks within the Purchase Ledger and wider Finance Team.
Qualifications
• Previous experience within a Purchase Ledger, Accounts Payable, or Finance Administration role.
• Strong attention to detail and high levels of accuracy.
• Experience working with high-volume invoice processing.
• Good organisational and time-management skills, with the ability to prioritise workloads effectively.
•  Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office, particularly Excel.
• Experience using finance systems; knowledge of D365 Finance & Operations is desirable but not essential.
• Ability to work independently and as part of  a team
Personal Attributes
• Reliable and dependable.
• Customer-focused with a professional approach.
• Ability to work under pressure and meet deadlines.
• Positive team player with a willingness to support colleagues and contribute to departmental objectives.
Additional Information
Along with your benefits package we also offer a wide range of perks for our colleagues:
Frasers Champion-  Our employees are at the heart of our business and we ensure individuals are recognised every single month for their hard work. Frasers Champion is a peer nominated scheme where 8 winners will receive double their pay for a month where they have thought without limits, owned it or been relevant.
Retail Reconnect  – In order to build the planets most admired and compelling brand ecosystem, all employees must understand our business, product and customers. Each financial year, Head Office employees will gain insights by spending two days in one of our stores or the Warehouse. The goal is to learn how the work you do impacts our teams on the frontline, and to bring ideas back to the office which will improve how we work.
Fearless 1200  – Fearless 1200 is our way of recognising our growth. It’s bold, ambitious, and designed to reward colleagues across the business for living our values and delivering impact. Fearless 1200 links how we perform to how we're rewarded – check out the video link below to find out more.
Employee Welfare
Frasers Fit  – Our Everlast Gyms Team are on a mission to make our workforce the best, and fittest on the planet! We run free gym classes for employees as well as discounted memberships to our clubs. Frasers Fit is our wellbeing programme which aims to support and improve colleagues Physical, Financial & Mental wellbeing. The app is accessible for every employee and includes training, nutrition and lifestyle advice- all completely free.
Retail Trust  – We know that its not just about physical health, mental wellness is equally important which is why all of our employees get free access and support from the Retail Trust charity. This includes a 24 hour wellbeing helpline, wellness hub, counselling and financial/legal support.
What’s next?
Our Recruitment Team will be reviewing applications and all candidates will receive a response, whether you are successful or unsuccessful. Shortlisted applicants may be asked to confirm a few key details before being booked in for a first stage interview with the Recruiter- this will be behaviourally focussed and centred around how you align with our Culture and Values. If successful we anticipate two further interview stages with the Hiring Manager/wider team which will be more technically focussed and could include a presentation/task so we can see your skills in action.
About the Company
At Frasers Group we’re rethinking retail. Through digital innovation and unique store experiences, we’re serving our consumers with the world’s best sports, premium and luxury brands globally. As a leader in the industry, we’re elevating the retail experience for our consumers through our collection of established brands, including Sports Direct, FLANNELS, USC, Frasers, and GAME.
Why join us?
Our vision –  we are building the planet's most admired and compelling brand ecosystem
Our purpose  – we are elevating the lives of the many with access to the world’s best brands and experiences
At Frasers Group, we fear less and do more. Our people are forward thinkers who are driven to operate outside of their comfort zone to change the future of retail, embracing challenges along the way. The potential to elevate your career is massive, the experience unrivalled. To be able to make the most of it you need to live and breathe our principles:
• Own it and back yourself  - Own the basics, own your role and own the result
• Think without limits  – Think, think fast, think fearlessly
• Be relevant  - Relevant to our people, our partners and the planet
Are you ready to join the Fearless?